A Document Management System (DMS) is a software solution designed to organize, store, and track electronic documents and images of paper-based information. It allows users to create, edit, and share documents while maintaining version control and ensuring security. A DMS can streamline workflows, reduce paper usage, and improve collaboration among team members. By implementing a DMS, organizations can easily retrieve important files, manage access permissions, and maintain compliance with regulations. Features often include indexing, search capabilities, and audit trails, which help in monitoring document usage. Overall, a DMS enhances efficiency and productivity in managing documents.