Record maintenance refers to the systematic process of organizing, storing, and managing documents and data. This practice ensures that important information is easily accessible and preserved for future reference. Proper record maintenance helps organizations comply with legal requirements and enhances operational efficiency. Effective record maintenance involves regular updates, audits, and secure storage solutions. It can include both physical records, such as files and folders, and digital records, like databases and cloud storage. By implementing a robust record maintenance system, businesses can protect sensitive information and streamline their workflows, ultimately supporting better decision-making.