Meeting planning involves organizing and coordinating all aspects of a meeting to ensure it runs smoothly. This includes setting a clear agenda, choosing a suitable location, and determining the necessary technology and materials. Effective meeting planning also requires identifying the participants and sending out invitations in advance. Additionally, meeting planners must consider the timing and duration of the meeting, as well as any refreshments or accommodations needed. By focusing on these details, planners can create an environment that fosters productive discussions and helps achieve the meeting's objectives, whether for business, education, or community engagement.