Formal meetings are structured gatherings where participants discuss specific topics, make decisions, or share information. These meetings often follow a set agenda, which outlines the topics to be covered and the order in which they will be addressed. Participants typically include team members, managers, or stakeholders, and the atmosphere is usually professional and focused. During formal meetings, roles such as a chairperson or facilitator may be assigned to guide the discussion and ensure that everyone has a chance to contribute. Minutes are often taken to document the key points, decisions made, and action items assigned, providing a record for future reference.